Calculate an exiting employee's final dues - pending salary, leave encashment and deductions.
When an employee leaves a company, their final payment - commonly called the full and final settlement - needs to account for more than just their last month's regular pay. It typically includes any pending salary for days worked in the final period, encashment for unused earned leave, any pending bonus or reimbursement, minus any deductions owed back to the company such as a notice-period shortfall or outstanding advances. Getting this calculation right and clearly documented matters both for the departing employee's trust in the process and for the company's own accounting accuracy.
This calculator lets you enter the components separately - pending salary for the final period, the number of unused leave days and the per-day rate for encashment, any bonus or reimbursement due, and any deductions such as a notice-period shortfall or outstanding loan recovery - and totals everything into a clear final payable figure. Showing each component separately, rather than a single lump sum, gives the departing employee full visibility into exactly how the final number was arrived at, which considerably reduces the chance of a dispute at exactly the moment when disputes are hardest to resolve amicably.
Because leave encashment rules and notice-period policies vary by company and sometimes by local labour law, the calculator treats these as adjustable inputs you control rather than fixed automatic rules, so it stays accurate and useful regardless of your specific company policy or which jurisdiction you're operating in. This also means HR can quickly model a few different scenarios - for instance, comparing the settlement amount with and without a notice-period shortfall deduction - before finalising the figure with the employee.
Once the calculation is complete, the tool produces a clear, itemised statement suitable for HR records and for sharing with the departing employee, showing exactly how the final payable amount was reached. As with every tool here, salary figures and deduction details are processed entirely within your browser and never transmitted to a server, keeping this final, often sensitive financial conversation completely private throughout the calculation process.
It's worth pairing this calculator's output with a Relieving Letter and, where applicable, an Experience Certificate, so the departing employee receives a complete, consistent set of exit documentation rather than a single isolated figure with no supporting context. A transparent, well-itemised settlement statement is also one of the simplest ways a company can leave a departing employee with a genuinely positive final impression, regardless of the circumstances of their departure.
Ultimately, a transparent, well-itemised settlement calculation, delivered promptly and without unnecessary delay, is one of the most concrete ways a company can demonstrate fairness and professionalism at exactly the moment an employee is forming their lasting impression of the organisation.
Many HR teams also find it useful to save a copy of every settlement calculation alongside the employee's other exit paperwork, since these figures are occasionally referenced again much later - during a tax query, a reference check, or a legal matter - and having a clear, itemised record on hand saves considerable time compared to trying to reconstruct the calculation from scratch.
Common components include pending salary for the final period, unused leave encashment, any pending bonus or reimbursement, minus deductions such as a notice-period shortfall or outstanding advances - exact components vary by company policy.
No, the components are adjustable inputs so you can apply whatever rules your company and local law require rather than being locked into a fixed formula.
For most small businesses, this produces a clear, itemised statement suitable for HR use; larger organisations may still run this through a dedicated payroll system for full compliance and reporting.
Yes, everything is calculated locally in your browser and never transmitted to or stored on a server.