List individual expenses with category and date, and generate a totalled reimbursement report.
Anyone who has had to reconstruct a month of business travel receipts from memory knows how tedious expense reporting can get, and how easily a missing total or miscategorised expense can delay reimbursement. This tool gives you a straightforward line-item table purpose-built for expenses rather than sales - each row captures a description, a category, a date and an amount, and the running total updates automatically as you add rows, so you always know exactly how much you're claiming before you submit anything.
Rather than treating every expense as a generic 'item', the tool nudges you to record a category alongside each line - travel, meals, accommodation, office supplies, client entertainment, or whatever categories your finance team uses - because most reimbursement policies review spend by category, not just by total. Recording the date of each expense alongside the amount also makes it far easier to match entries back to the original receipt or credit card statement if anyone in finance has a question later.
The header section captures who is submitting the report and who it's being submitted to - typically an employee name and their manager or the finance department - along with a reporting period so it's clear which month or trip the expenses relate to. A notes field at the bottom is useful for anything that needs explaining, such as an expense that's slightly above the usual policy limit, or a note that original receipts are attached separately as scanned images, since this tool itself does not handle receipt image uploads.
Once every expense line is entered, the live preview shows a clean, printable expense report with a clear grand total, ready to hand to a manager for approval or attach to an email to the accounts team. As with every tool here, none of your spending details are ever uploaded to a server - the entire report is built and calculated inside your own browser, which matters given how much personal spending pattern information an expense report can reveal. Download it as an HTML file to keep alongside your scanned receipts, or print it directly for a paper-based approval process.
A simple habit that saves considerable time at month end is entering each expense into the tool as soon as the receipt is in hand, rather than trying to reconstruct a week or a month of spending from memory just before the reporting deadline. It also helps to keep your category labels consistent across every report you submit, since finance teams reviewing several months of reports side by side will spot inconsistent categorisation quickly and may send the report back for correction.
A consistent, well-organised expense reporting habit tends to get reimbursements approved faster, since managers and finance teams can review a clear, itemised report far more quickly than a vague or incomplete one.
Building this into a simple weekly habit, rather than a stressful end-of-month scramble, is the easiest way to keep expense claims accurate, timely and painless for everyone involved in approving them.
This tool generates the summary report document itself; it doesn't handle image or file attachments. Most teams keep the downloaded report alongside scanned receipts in the same folder or email thread.
The category field is free text, so use whatever categories your company's expense policy already defines - common ones include travel, meals, accommodation, supplies and client entertainment.
The tool is built around a single submitter per report, which matches how most reimbursement workflows operate. For a team, generate one report per person.
Yes. Everything is calculated locally in your browser and nothing is sent to or stored on a server at any point.